Sunday, May 27, 2007

Do you really know how to send emails


“News From Roderick”
Sunday, May 27, 2007

This came to me direct from a system administrator for
a corporate system.It is an excellent message that ABSOLUTELY applies to ALL of us who send e-mails.
Please read the short letter below ..
Do you wonder why you get viruses or junk mail? Do you hate it? Every time you forward an e-mail there is information left over from the people who got the message before you, namely their e-mail addresses & names. As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some poor sap to get a virus, and his or her computer can send that virus to every E-mail address that has come across his computer.Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit.That's right, all of that over a nickel! How do you stop it?

Well, there are two easy steps:

(1)When you forward an e-mail, DELETE all of the other addresses that appear in the body of the message(at the top). That's right, DELETE them. High light them and delete them, backspace them, cut them,whatever it is you know how to do. It only takes asecond.You MUST click the "Forward" button first and then you will have full editing capabilities against the body and headers of the
message.If you don't click on "Forward" first,
you won't be able to edit the message at all.

(2) Whenever you send an e-mail to more than one
person, do NOT use the To: or Cc:columns for adding
e-mail address. Always use the BCC:(blind carbon copy)
column for listing the e-mail addresses. This is the
way that people you send to only see their own e-mail
address. If you don't see your BCC: option click on
where it says To: and your address list will appear.
Highlight the address and choose BCC: and that's it,
it's that easy. When you send to BCC: your message
will automatically say "Undisclosed Recipients in the
"TO:" field of the people who receive it.

(3) Remove any "FW:" in the subject line. You can
re-name the subject if you wish or even fix spelling.

(4) ALWAYS hit your Forward button from the actual
e-mail your reading. Ever get those e-mails that you
have to open 10 pages to read the one page with the
information on it? (Sister Janet put this one on the map)
By Forwarding from the actual page
you wish someone to view, you stop them from having to
open many e-mails just to see what you sent.
Have you ever gotten an email that is a petition? It
states a position and asks you to add your name and
address and to forward it to 10 or 15 people or your
entire address book. The email can be forwarded on and
on and can collect thousands of names and email
addresses. A FACT: The completed petition is actually
worth a couple of bucks to a professional spammer
because of the wealth of valid names and email
addresses contained therein. If you want to support
the petition, send it as your own personal letter to
the intended recipient. Your position may carry more
weight as a personal letter than a laundry list of
names and email address on a petition.
So please, in the future, let's stop the junk mail and the viruses
Roderick B

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